Public Records FAQ's

1. How do I submit a Public Records Request?

You have many options when it comes to submitting a public records request:  

You can submit your request online; please click here to complete and submit your request online. 

You can email us at This email address is being protected from spambots. You need JavaScript enabled to view it.

You can call us at 772-288-3599.

You can make your request in person at the Clerk’s Department at 121 SW Flagler Avenue, Stuart. 

There may be a cost associated with your request.  Please review the list below.

Printed copy:  $ .15 per page or $.20 per double sided page

Documents provided on CD:  $5.00

Documents provided on Thumb Drive: $2.00

Documents provided electronically normally do not have a charge associated.   Please note, for extraordinary requests requiring more than 30 minutes of staff time, a labor/service charge will be imposed.  


2. What is a public record?

A "Public Record" is defined in the Florida Statutes Ch. 119.011(1) as ....all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Essentially, this means that a public record is any document created or received by an agency in connection with official agency business. This can include paper documents, as well as electronic documents such as email.

3. Can I request to view or receive a copy of City records?

Chapter 119, Florida Statutes was passed in 1909. This law provides citizens with access to the records of government. Section 119.07(1)(a) states: “Every person who has custody of a public record shall permit the record to be inspected and examined by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision by the custodian of the public record or his designee.”

 
4. Can I request to view or receive a copy of city records? 

Certain City documents may not be open for inspection.  There are exemptions to the Florida Public Records Law; Section 119.071 of the Florida Statutes provides details on general exemptions from inspecting or copying public records.   If a document contains exempt information and information that is public record, the exempt information will be redacted (blacked out) before it is released.

5. What are the benefits of State of Florida (Division of Historic Resources) Historic Designation?

Not all records created by the City are required to be kept permanently.  The City of Stuart complies with records retention schedules set by the State of Florida.  The State has established guidelines with minimum required retention periods for records. The time periods vary from record to record.